LobbyGuard

The LobbyGuard visitor management system will require all visitors, and BSD employees not regularly assigned to the building, to check in using an electronic kiosk. This can be done by scanning the back of a government-issued driver’s license or identification card, or by simply typing in your name. All visitors will have their picture taken, be required to identify their visitor type (parent, volunteer, BSD employee, vendor, etc.), and the purpose of their visit (meeting, classroom visit, picking up student etc.). The system will print a standardized visitor pass that will be worn by visitors while in the building so that staff working in the building can readily identify them as visitors. When departing the building, visitors will simply scan their visitor pass at the kiosk to check out of the facility.

There is nothing more important than creating a safe learning environment for our students and staff.

Visitor management refers to the process of welcoming, processing, and monitoring guests at a facility. Having a process to screen visitors and verify that they have a legitimate purpose prior to entering our schools is essential to maintaining school safety and security.

Beginning with the start of the 2019-20 school year, visitors entering our schools or support buildings will be required to register at a LobbyGuard kiosk, have their picture taken, supply their reason for visiting and identify their intended destination within the school or building.

The LobbyGuard electronic visitor management system will bring consistency to and streamline our visitor check-in process. It will also allow us to more readily account for all occupants of a BSD facility in the event of a major disaster or critical incident.

BSD employees who are visiting a facility to which they are not regularly assigned are required to check-in and check-out at the LobbyGuard kiosk. This will allow administrative staff to account for all individuals in a building in the event of a critical incident or emergency. See School Visitors Procedure 4200P.

Yes. All visitors to any BSD facility will be required to check in and check out using the LobbyGuard visitor management system.

Parents and guardians who need to drop items at school and require access beyond the main office area will be required to check in via the LobbyGuard visitor management system. In instances where parents and guardians are simply dropping off items at the front office, and then leaving the building, will not be required to check in via the LobbyGuard system.

No.

Multilingual support is provided in Arabic, Bosnian, Chinese (Simplified and Traditional), Dutch, French, German, Hindi, Japanese, Kannada, Korean, Nepali, Sanskrit, Spanish, Tigrinlya and Urdu.

The entire process should take less than one minute to complete. However, we do ask for patience from all visitors as this system is implemented and recommend arriving on campus with enough time to complete the required check-in process.

To check out, simply return to the main office and scan your printed visitor pass at the kiosk. You can then hand your visitor pass to front office staff for disposal.

The picture readily enables staff to identify that the visitor pass belongs to the identified visitor.

Building administrative personnel and the Safety and Security Department have access to the electronic visitor logs.

Visitor logs are stored on the Microsoft Azure cloud-based system, considered to be the safest and most secure in the industry.

No. The use of the LobbyGuard visitor management system will not be required for after-hours large event gatherings.