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BREADCRUMB

Public Records Requests

Records Department

The Bellevue School District maintains records in accordance with the State of Washington Records Retention Schedule, State and Federal law, and BSD policies and procedures.

The Records Manager is responsible for the overall supervision of District Records and the enforcement of Records policy and procedure.

The Records Management Specialist assists all schools and departments with the disposition of records regardless of format or media: correspondence, forms, bound volumes, films, magnetic records, drawings, that have been created or received during the course of agency business.

Transcripts and Student Records

Students over 18 years of age must request their own records or provide a signed waiver authorizing the release of records to a parent, school, college, university, or other institution. Learn more…

Public Records Requests

The district has implemented a self-service platform that provides requestors efficient access to the public records request process. Use the link below to make requests:

Public Records Center

After We Receive Your Request

Within five business days of receiving a public record request, the Public Records Officer will:

  1. Provide the record; or

  2. Provide an internet address and link on the district’s web site to the specific records requested; or

  3. Acknowledge that the district has received the request and provide a reasonable estimate of the time the district will require to respond to the request; or

  4. Deny the public record request with a written statement as to why it is being withheld and a citation of the specific exemption (RCW) that applies.

In the event that the request is unclear, the district will contact the requestor for clarification of the records requested. Once clarified, the district will respond in accordance with the guidelines stated above. If the requestor fails to clarify the request, the district may consider the request closed.

No request will be denied solely on the basis that the request is overbroad.

If the record requested for inspection and/or copying contains both information exempted from disclosure and nonexempt information, the district will produce as much of the record as possible, with the exempt portion redacted, and will provide a written explanation for the redaction.

Cost

Public records can be available for inspection and copying during the district’s customary office hours, Monday-Friday, 8:00 a.m. – 4:30 p.m. There is no cost to view records.

For more information about the public records process and costs, please see Policy 4040, Public Access to District Records and Procedure 4040P.

The district may charge actual postage or delivery charges.

The district may require a deposit not to exceed 10 percent of the cost of providing copies for a request.

Washington State Law

RCW 42.56.580 Public records officers

  1. Each state and local agency shall appoint and publicly identify a public records officer whose responsibility is to serve as a point of contact for members of the public in requesting disclosure of public records and to oversee the agency’s compliance with the public records disclosure requirements of this chapter. A state or local agency’s public records officer may appoint an employee or official of another agency as its public records officer.

  2. For state agencies, the name and contact information of the agency’s public records officer to whom members of the public may direct requests for disclosure of public records and who will oversee the agency’s compliance with the public records disclosure requirements of this chapter shall be published in the state register at the time of designation and maintained thereafter on the code reviser web site for the duration of the designation.

  3. For local agencies, the name and contact information of the agency’s public records officer to whom members of the public may direct requests for disclosure of public records and who will oversee the agency’s compliance within the public records disclosure requirements of this chapter shall be made in a way reasonably calculated to provide notice to the public, including posting at the local agency’s place of business, posting on its internet site, or including in its publications.

[2007 c 456 § 6; 2005 c 483 § 3. Formerly RCW 42.17.253.]