6210: Purchasing: Authorization and Control

The Superintendent is authorized to direct expenditures and purchases within the limits of the detailed annual budget for the school year. The board authorizes the Superintendent to obtain materials, equipment, goods, supplies, personal/professional services, construction, and software and related acquisitions consistent with all applicable laws. District staff will use sound business and financial practices that support the delivery of desired services and goods on time and within budget, while maximizing value and minimizing risk and cost to the district.

The following contracts, changes and amendments must be approved by the Board: (1) all contracts for the procurement of goods and services including, but not limited to, materials, equipment, supplies, personal/professional services, subscriptions, licensing, and software that are unrelated to capital outlay costs and valued at more than $1,000,000 initial value, excluding sales tax and contingencies; (2) any changes or amendments to such contracts which result in an aggregate contract value of more than $1,000,000, excluding sales tax and contingencies; and (3) any changes or amendments to such contracts of more than $500,000, excluding sales tax and contingencies.

Board approval for purchase of capital outlay items is required when the aggregate total of a requisition requires a formal bid in accordance with state law except that the superintendent will have the authority to make capital outlay purchases without advance approval when it is necessary in an emergency situation to protect the interests of the district or the health and safety of the staff or students.

The superintendent will establish requisition and purchase order procedures as a means of monitoring the expenditure of funds. Staff who obligates the district without proper prior authorization may be held personally responsible for payment of such obligations.

Policy References

6000 Program Planning, Budget Preparation, Adoption and Implementation

6220 Bid Requirements

Legal References