New Hires

The following documents must be completed and returned to Human Resources at your new hire appointment. The purpose of this handbook is to provide you with information needed prior to employment. There are also helpful resources to support you and set you up for success.

If you are unable to print out the documents, please plan on additional time with your new hire appointment to complete the paperwork in person.

• New Hire Onboarding Packet (PDF)

• Appointment Checklist (PDF)

• Employment Verification Form (I-9) (PDF)
  Begin filling out on page seven. Bring original proof of identification with form (Examples include US Passport, OR Driver’s License AND Social Security Card).

• W-4 Form (PDF)

• Department of Retirement Systems Form (PDF)

• Voluntary Self-Identification Form (PDF)

• Safety Checklist (PDF)
  This is a declaration of having read, reviewed and understand the general safety guidelines and essential policies and procedures

• Data Network Resources Registration Form (PDF)

• Direct Deposit Form (PDF)
  Bring a voided check. If you are unable to provide a check, your bank can supply you with a letter using their letterhead that displays your routing and account numbers.

• Sexual Misconduct Form (PDF)
  Employees need to complete one for each school district (public or private) that they worked in prior to employment with the Bellevue School District

• Conflicts of Interest Training (PDF)

• Verification of Employment – Classified Staff (PDF)

• Fingerprint Card or verified completion with OSPI
  A card will be provided to you at your new hire appointment.

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Additional Requirements

Teachers, Principals & Administrators

A certificate is required that pertains to the specific assignment. Please bring certification appropriate for your position (i.e. teacher, principal, program admin). We will need the following in addition to the list above:

• Official transcripts and Clock Hours

• Verification of Experience

• Valid certificate appropriate to assignment

Coaches

Please fill in and email the forms below to your human resources contact person:

•  Coaching Standards Summary Sheet – Coaching Education (PDF)

•  Coaching Standards Summary Sheet – Coaching History (PDF)

•  Verification of Employment – Coaching (PDF)

CPR, First Aid and AED Training

Bellevue School District Board policy requires First aid training, cardio-pulmonary resuscitation (CPR) and Automated External Defibrillator (AED) training for the following positions:

• Principals, Assistant Principals

• School office staff designated with health room responsibilities

• Educational assistants with health room duties

• Playground educational assistants

• Teachers who case manage medically fragile students

• Special Education ParaEducators

• Teachers of Physical Education

• Athletic coaches and directors

• Vocational Education Teachers

• Personnel working in school based licensed child-care facilities, Early Learning and Head Start

• Other positions that may be required by law to be trained in First Aid/CPR/AED.

• Bus drivers in accordance with WAC 180-20

If employees with these titles do not have a current CPR/1st Aid/AED card, all newly hired employees will need to register for the course as soon as possible via the District’s Professional Development system.

Additional Training for Certificated Employees

These courses will be accessible once an email account has been created for you. Based on the assignment, more modules maybe required at a later date. Human Resources will verify your completion of the assignments through SafeSchools.

1. Access SafeSchools and use your Bellevue School District email account as your login: http://bsd405.wa.safeschools.com/training/home

2. View and watch Health: BloodBorne Pathogen Exposure Prevention: Full Course – Including HIV (Washington)

3. View and watch Social and Behavioral: Child Abuse: Mandatory Reporting (Primer)

4. View and watch Social and Behavioral: Bullying: Recognition and Response (K-12 Washington Primer)

5. View and watch Health Emergencies: Life-threatening Allergies (Full Course Washington)

The following policies and procedures must be read and reviewed by prospective employees prior to employment. Visit our Policies & Procedures page for a full list.

3207: Prohibition of Harassment, Intimidation & Bullying (HIB)

• Policy

• Procedure

3210: Nondiscrimination

• Policy

• Procedure

3241: Classroom Management, Corrective Actions & Punishment

• Policy

• Procedure

3420: Allergy & Anaphylaxis

• Policy

• Procedure

3421: Child Abuse

• Policy

• Procedure

5010: Affirmative Action Program

• Policy

• Procedure

5011: Sexual Harassment for Personnel

• Policy

• Procedure

5201: Drug-Free Workplace

• Policy

5251 - Exhibit A: Declaration of Potential Conflict of Interest

• Policy

5253: Professional Boundaries and the Workplace

• Policy

• Procedure

The following information outlines general safety guidelines for Bellevue School District employees. New employees are expected to read and review the following safety guidelines.

General Safety Information Purpose

To provide key safety and accident prevention precautions as we are dedicated to providing a safe and healthy work environment for all district personnel. Our goal is to reduce the frequency and severity of accidental injuries by providing employees with safety information and appropriate safety training as a means of protecting employee welfare.

Employer Responsibilities

As your employer, we are responsible for providing a safe and healthy workplace free from recognized hazards. We are responsible for establishing, supervising and enforcing safety rules, providing the required training to all employees, ensuring personal protective equipment is worn when tasks dictate, and conducting an investigation of all accidents regardless of severity.

Employee Responsibilities

As an employee, you are required to know and comply with all safety rules and procedures: immediately report all accidents to your supervisor, identify and report all potential hazards, plan an active role in creating a safe and healthy workplace, use common sense while performing your job and do not take shortcuts.

Purpose of Safety Rules

Safety rules are established to reduce the frequency and severity of accidental injuries. Accidents are preventable. It is your responsibility to follow all safety rules pertaining to your job. If you have questions, please ask your supervisor about specific safety rules that pertain to your job. All safety rules pertain to employees using common sense and being aware of the hazards of their work environment. Failure to follow safety rules could result in disciplinary action.

Accident Reporting/Investigation

An accident is a sudden, unintentional or unplanned event or happening that occurs unexpectedly, which may or may not cause bodily injury or property damage, but has the potential to do so. Report all accidents to your supervisor immediately. If you are injured on the job and seek medical attention by a physician, please contact appropriate district personnel.

First Aid Requirements

First Aid training will be available to all who are required as part of their roles and responsibilities. Please check with your supervisor to find the location of your first aid kit.

Safety Committee

Each building will have a safety committee. The main purpose of the safety committee is to monitor the effectiveness of safety policies and procedures.

Emergency Procedures

All employees will be provided training in emergency procedures as outlined by the building and district. Important points to remember: Know your escape route(s) for fire, earthquake, etc. Learn your emergency evacuation procedures and participate in drills, know the location of emergency equipment (fire extinguishers, fire alarm pull boxes, natural disaster kits, etc.), become familiar with the district’s emergency preparedness procedures (active shooter, fire, earthquake, lockdown, etc.), check with your supervisor for the location of the posted emergency escape route.

Hazard Reporting

A hazard is an accident waiting to happen. Sometimes accidents do not result in an injury; this type of accident is called a near-miss. Report a near-miss to your supervisor immediately. It is the employee’s right and responsibility to report unsafe acts, conditions or procedures encountered. Report all hazards to your supervisor in writing or verbally. If possible all hazards will be corrected at the site level. Some may require further assistance. Report hazards to safety committee for reviewing.

Personal Protective Equipment (PPE)

All employees whose positions require the use of personal protective equipment will be provided instruction on use of that equipment by their supervisor. The requirement for use, care and maintenance of PPE, the issuance of PPE will be provided free of charge to each employee whose job requires its use, and performing any job without the use of the required PPE could result in disciplinary action. (Example: Required annual training for Bloodborne Pathogens)

Hazard Communications

Hazard communications are a series of safety precautions to ensure that employees are properly informed of the chemical hazards associated with products used in their work areas. As an employee: Access to the MSDS (Material Safety Data Sheet) information with all chemicals used in the workplace. Trained on proper use of personal protective equipment associated with chemicals used. Please note: Employees are prohibited from bringing household chemicals to work. Please check with your supervisor before using any consumer-formulated cleaning products at work.

Science Laboratory Safety

Safety in science laboratories is a critical component of the district’s safety plan. Employees working with hazardous chemicals in laboratories should be informed of all potential hazards and know how to protect themselves from overexposure to chemicals. MSDS should be readily available to employees working in science laboratories.

Lock-out Tag-out

Lock-out and tag-out requirements are precautions to ensure that machines are isolated from all potentially hazardous energy sources. Equipment should be locked-out and tagged-out before employees perform and servicing or maintenance activities where the unexpected energization, start-up or release of stored energy could cause injury. Affected employees will be given specific training of the lock-out or tag-out procedures during their initial job safety training conducted by their site supervisor.

Hearing Conservation

Hearing conservation focuses on protecting employees from potential hearing loss due to exposure to high occupational noise levels. The district will identify all areas in which you may work that exceed designated noise levels. Additionally, the district will take preventative measures to reduce that exposure depending on noise levels.

Respiratory Protection

Respiratory protection focuses on safety precautions for the proper use of respirators, types of filters, fit testing, as well as training for employees who may be exposed to airborne toxins including performance of their jobs. Affected employees will receive medical screening and specialized training prior to being required to wear a respirator.

Fall Protection

Fall-protection standards helps protect district employees from injury. Follow these general guidelines to prevent falls:

• Use handrails when using stairs

• Use caution when walking on surfaces which contain ice, snow, rock, oil, water or other adverse or unstable materials conditions

• Immediately clean up spills

• Prevent fall hazards by keeping stairs, walkways, aisles and walk areas clear of boxes, loose materials, wires and other objects

• Select shoes for comfort and safety that are compatible with your work environment

• Do not stand or climb on a desk, chair or other unstable surface. Use a ladder.

Proper Lifting Techniques

• The goal is to avoid back injuries and to keep you safe!

• Be respectful of your own personal, physical limitations. Do NOT lift an item if it is not easily lifted! Ask for help!

• Use your legs.

• Keep your lower back bowed in while bending over.

• Keep your weight as close as possible to the item lifted.

• Bow your back in, and raise with your head first.

• If you must turn, turn with your feet, not your body.

• Never jerk or twist.

• Put the weight down but keeping your lower back bowed in.

Vehicle Safety

Employees should not transport students. This is for your own safety & liability.

If you are injured on the job, it is very important that these instructions be followed to ensure that compensation and medical benefits are not delayed.

All on‑the‑job injuries are to be reported the day of the incident. Injuries are to be reported to your supervisor. Accident reports and packets are available in the office of your assigned work location.

If your injury does not require a doctor’s visit, complete the “Employee Accident Report and Investigation Report” (white, 2‑ply form) and give it to your supervisor. Do not complete or submit any other forms. If, at a later date, you need to see a doctor as a result of this injury, then complete the steps below.

BEFORE going to the doctor for treatment (unless the injury requires emergency room treatment), complete the EMPLOYEE section of the enclosed yellow “Self‑lnsured Accident Report” (SIF‑2). Be sure to complete every applicable field and sign both employee signature lines (mid­page, right‑side “Worker Signature”) and leave the employer section blank. Send all copies to Human Resources for processing. Your copy will be returned to you once the claim has been received by HR. Do not take this form to the doctor.

All copies of all documents are to be returned to Bellevue School District, Human Resources.

Employee should not perform work beyond the capabilities recommended by the physician.

Employee may seek medical care from any provider who is qualified to treat the injury. Employee should tell the provider that they are an employee of the Bellevue School District, and that they are calling on a work‑related injury when they phone to schedule the medical appointment.

The following medical facilities specialize in occupational injuries and do not require an advance appointment, but do request a phone call prior to visit:

US Healthworks
1925 – 140th Avenue NE
Bellevue, WA  98005
(425) 865-8060
Clinic Hours: 7 am – 7 pm M-F; 9 am – 5 pm Sat.

Immediate Clinic
15600 NE 8th Street #A-4
Bellevue, WA 98008
(425) 643-3331
Clinic Hours: 8 am – 8 pm Daily

Group Health Eastside Hospital
Urgent Care-Emergency Room
11511 N.E. 10th Street
Bellevue, WA 98004
(425) 502-4120
Occupational Health Clinic: (425) 502-3670

Please contact the Human Resources/Benefits Office at (425) 456‑4080 if you have questions.

Claims Administrator

Sedgwick CMS
220 West Mercer St. #300
Seattle, WA  98119
(800) 579-1260 or (206) 262-4400

Fingerprint records and background checks are required by Washington State law for the following:

• Applicants who do not possess a valid Washington teaching certificate at the time of application (RCW 28A.410.010)

• New employees of a school district, an educational service district, state school for the deaf, state school for the blind, and their contractors who have regularly unsupervised access to children be fingerprinted for a background record check. (RCW 28A.400.303)

The background record check consists of a check through the Washington State Patrol (WSP) and Federal Bureau of Investigations (FBI).

The results of the WSP and FBI background check are forwarded to OSPI and are entered into an online Educational Data System (EDS). All school districts, educational service districts, private schools, BIA-funded Native American schools, colleges, and universities in Washington State have access to the EDS and are able to view the results of the WSP and FBI background record check. These are maintained by OSPI’s database for two years.

Bellevue School District will accept fingerprinting, processed within the past two years if the results are available on the OSPI fingerprinting database.

Additional fingerprinting requirements maybe required for specific job assignments.

If you need to complete the fingerprinting process with the Bellevue School District, the fingerprint card and instructions will be given to you during your new hire appointment. At that time, you will also be asked to complete the authorization form for a one-time payroll deduction from your first pay check.