The Jing Mei Community Handbook contains important information about our daily operations and BSD Policies/Procedures:
Below are highlights from the Handbook:
Address or Information Change
It is the Parent/Guardian’s responsibility to notify the front office at 425-456-6900 or via e-mail email@example.com of any changes of address, work or home phone number or emergency contacts, so they may be changed on school records. For safety reasons, any changes need to be noted immediately.
After School Plans
Should your child wish to go home with a friend or anywhere else other than the normal after-school destination, written permission from a parent or guardian must be brought to the school office in the morning where it will be recorded. School phones are not available to make last minute playdate plans. If plans should change during the school day, please notify the main office before 2:00 pm. Change of dismissals plans called in after 2:00 pm are not guaranteed to be delivered to the student unless it is deemed an emergency.
Students are to arrive at school between 8:40 am and 8:55 am and line up in front of their classroom pod. Adult supervision will begin at 8:40. Prompt arrival at school is expected of all students. Students who arrive after 9:00 am are considered tardy and must report to the Office.
Students will be walked by the teacher to the dismissal area after school. The bus loading area is located in the front of the building, the car drop off/pick up is located in the visitor parking lot, and parents who are picking up children by foot can meet them in the outside area directly in front of the building.
Unless students are involved in a supervised after-school activity, students must leave campus at the end of the school day (3:30pm, or 1:10pm on Wednesdays.) In order to not interrupt instruction at the end of the day, parents are asked to wait outside the building near the main entrance to meet their children at dismissal. If you are using the designated pick up area, please remain in your car at all times, pull forward in order to keep the traffic flow moving, and following directives of staff members. In order to help ease student pick up congestion, you may consider either arriving to school five minutes after dismissal when the parking lot is typically cleared out or parking your car on a side street and meeting your child by foot. Staff will remain outside with students for 15 minutes. In order to ensure student safety, any student picked up after 3:40 will need to be picked up in the main office and signed out by a parent /guardian. Frequent late pickups may result in the need for a plan to be made between the principal and family in order to rectify the situation.
24 Hour hotline (425)456-6900. Call by 8:00 am to notify the Office of your child’s absence. You may also send an e-mail message to the Jing Mei attendance office at firstname.lastname@example.org.
Regular attendance is important to a student’s success in school, and students are expected to be in school unless excused. An absence from school will be excused for the following reasons:
- Illness or medical injury*
- Family emergencies
- Observations of established religious holidays
- Pre-arranged medical and dental appointments
- Absences which are considered appropriate at the discretion of the Principal.
*Any absence due to illness or medical injury in excess of 3 days will require a note from a physician in order for the absences to be considered excused.
Please be advised that three unexcused tardies are equal to one unexcused absence. Because frequent tardiness and absences affect student learning, this issue will be addressed by the Principal. Actions might include referrals to the County Court system and, if pertinent, sending students back to their home schools. You will be informed via letter and/or phone call if you are in jeopardy of your student being considered “truant.”
BECCA BILL: Washington State Truancy Law
The attendance office, administrators, and counselors will ensure that Jing Mei complies with the state truancy law, RCW 28A 225. The law requires parents to help their child attend school regularly and to provide valid justification to the school when their child is absent. Jing Mei Elementary will notify parents/guardians of unexcused absences. Ongoing attendance may be subject to consequences such as conferences with school/district administration, negative impact on grades, and/or a referral to the Washington State Court System. For more information: http://www.k12.wa.us/gate/truancy/
Pre-arranged absences: If your child is going to be absent for more than two days due to family plans, please obtain a Request for Excused Absence Form from the office or from the Jing Mei school website. Up to 5 days of absences for travel may be considered excused at the discretion of the Principal/Assistant Principal. Future absences for travel beyond 5 days may not be considered excused. Refer to the BSD website for Attendance policy 3122 and details as to what is considered an EXCUSED absence.
Bicycles & Scooters
Fourth and Fifth grade students may ride their bicycles and scooters to school independently. Students in Kindergarten – third grade can ride a bike to school accompanied by a parent. A bicycle helmet is required. Bicycles and scooters must be walked on and off the school grounds and riders must obey the school crossing guards at all times.
Due to food safety issues and allergy awareness, teachers and parents are strongly encouraged to celebrate holidays and birthdays with healthy snacks or nonfood items and activities (BSD Board Policy 6700). Teachers may have specific requests regarding birthdays and classroom celebrations. Therefore, it is critical to discuss your desire for a birthday celebration with your child’s classroom teacher ahead of time. If a birthday is celebrated at school, please plan on a duration of approximately 10 minutes.
- If your child’s classroom teacher allows birthday treats, they should be healthy and nutritious. (See appendix for the Bellevue School District Nutrition Policy).
- There is no refrigeration available for birthday treats at school.
- Please be allergy aware as many students in our school have life threatening allergies. Our school Nurse, Ms. Tu, sends home information to every family regarding any food allergies in your child’s classroom
- Birthday invitations are encouraged to be emailed/mailed and not be handed out at school.
*A new popular idea for birthday celebrations is to donate a favorite book to the classroom library in the child’s name. Kids LOVE this! Ask a teacher or librarian if you need suggestions!
Bus service is provided for Jing Mei students. If you have a question about a bus stop or is interested in signing up for bus service, please contact District Transportation at (425)456-4512 or check out the Bellevue School District website. http://www.bsd405.org/departments/transportation/find-your-route/
Please refer to the district website calendar for the most updated district information (www.bsd405.org). Additional information pertinent to Jing Mei families will be sent or emailed home, advertised in the PTSA Charger Chatter and classroom newsletters, and displayed on the Jing Mei message board. Additionally, you can learn about events on the PTSA (http://www.bmdl-ptsa.org/) and school (www.bsd405.org/jingmei ) websites.
Cell Phones and Other Electronic Devices
Use of cellular phones by students is not permitted during school hours. Students are encouraged to leave their devices at home. However, should a student need to carry a cell phone or other electronic device on campus, they may have it on campus ONLY if the device is turned OFF, out of sight, and kept in a backpack. Students may use their phones on campus before or after school hours in parent pick up zones only. If a staff member hears or sees a phone during school hours, it will be confiscated and held for parent/guardian pick up. Jing Mei is not responsible for recovery of lost or stolen property and will not investigate any missing cell phone cases.
All field trip chaperones must complete and submit a volunteer application prior to attending a field trip or volunteering at the school site. Applications are available in the Jing Mei Main Office or any Bellevue school. All applicants must provide a copy of valid photo identification when returning the application to the school site. All volunteers must pass the screening process BEFORE volunteering in school and/or attending any fieldtrips.
Parent-Teacher Conferences provide the opportunity to share valuable information about student progress in school. Parents may request a conference with the child’s teacher or the principal at any time during the school year. Formal conferences are held in the fall for all students. Spring conferences are held at teacher/parent discretion.
Jing Mei Curriculum Nights will take place in September. Curriculum Night is an opportunity for you to hear from your child’s teacher about classroom expectations, academic focus, and curriculum content for the course of the year. It is not a time where you would expect to have a conference with the teacher about your child’s progress in school. The time may also provide an opportunity for you learn about volunteer opportunities in your child’s classroom, as well meet the Jing Mei Administration Team. It is an informational night for parents only as students are encouraged to stay at home.
2017 Jing Mei Curriculum Night: Tuesday, September 19th, 6:30-8:30
6:30 – 7:00 Classroom Presentation in grades 3rd-5th
7:05 – 7:25 Principal Presentation for all families in MPR
7:30 – 8:00 Classroom presentations in grades K-2
Discipline, Problem Solving, and School Expectations
Our Guidelines for Success at Jing Mei include:
We encourage students to use the above language and other problem solving strategies to peacefully solve social and behavioral conflicts. We will utilize a facilitated conference between students using restorative questions that aim to reach understanding, empathy, and forgiveness.
If a student is not able to meet the guidelines for success, we have a progressive system that involves communication to the family of student(s) involved and varying levels of consequences at school. The consequences rendered will be based on several factors including, but not limited to the severity of behavior, a particular student’s behavior record, the age of the student(s) involved, and Bellevue School District Policy.
CONSEQUENCES WHEN EXPECTATIONS FOR BEHAVIOR ARE NOT MET
- Logical consequences
- Assign a different seat
- Time out from group activity
- Time out in a neighboring classroom
- Think Sheet in the office during recess time
- Problem solving among all involved
- Recess time lost
- Preferred activity time lost or shortened
- Written note home to parents (by student or teacher)
- Phone call from teacher to home
- Consequences at home and at school (determined through parent conference)
- Discussion with the Principal/Assistant Principal/School Counselor
- Phone call from principal to home
- Student informs parents of incident by phone
- Removal of school privileges such as special activities
- Service to the school community
- Behavior contracts
Certain behaviors are so serious in nature and/or are so serious in terms of the disruptive effect upon the operation of the school that they are considered “exceptional misconduct” and may be cause for immediate short-term suspension, as described in Bellevue School District policies. District Policy & Procedures are currently under review. For more information, visit our website at http://www.bsd405.org/about-us/board-policy-procedures.aspx. At this time, “Exceptional misconduct” includes but is not limited to:
- Any threat of bodily harm with a weapon even if no weapon is present
- Profane or vulgar language directed at a person and in the presence of a staff member
- Harassment / Bullying (unwanted attention-physical, sexual, emotional or verbal)
- Defacing, misuse or destruction of school property
- Defiance of school authority
- Possession of any object that could be considered a weapon
- Possession of a controlled substance
Dogs on Campus
Dogs or any other pets are not allowed on school campus at any time during school hours, including our busy arrival and dismissal times, as well as any school or PTSA event that takes outside of regular school hours.
Please be thoughtful in helping your child select appropriate clothes and shoes to wear to school each day. Clothes selected to wear to school should be appropriate for the learning environment and weather forecast. While short shorts, short skirts and spaghetti strap tops may be appropriate for summer days, they are not appropriate for the school day. Please discourage your child from wearing short shorts or skirts, halter tops (bare back tops), spaghetti strap tops, half shirts (bare skin showing between the shirt and pants/skirts), or any jeans, sweats, tops etc. where your child’s underwear is visible. As a good measurement tool, dresses, skirts, and shorts should be as long as where a child’s fingers reach when arms are held to the side.
Footwear should be chosen with safety in mind, considering that most students are running around outdoors during recess, climbing on playground equipment, and playing games. While “flip flops” and sandals are allowed, please be advised that as a safety precaution students may be told they may not participate in any type of running or movement oriented games with open toed shoes, sandals or “flip flops” (tether ball, soccer, kickball, 4-square, basketball). If your child really wants to wear flip flops or sandals to school and participate at recess, I suggest packing a pair of tennis shoes into the backpack to wear at recess – for safety’s sake!
Sneakers are required for every PE session. Every student will attend PE once a week.
If a child is deemed to be dressed inappropriately, parents will be contacted and asked to bring more appropriate clothing to school for your child. Whenever possible, alternative clothing will be provided to the child (sweat shirt, pants, etc.) to wear for the duration of the day.
Drop Off/Pick up Expectations
Please review the below diagram and read the following options carefully to determine the best plan of action for your family to use during the busy arrival and departure times at Jing Mei.
If your child will NOT be riding the school bus, please take the time to review the below diagram and read the following information carefully to determine the best plan of action for your family.
If you would like to park your car and meet your child in the Main Entrance area please park in one of these areas:
- Visitor Parking Area (C)
- Overflow Parking Lot (B)
- On SE 56th or side streets
- PLEASE DO NOT PARK IN THE STAFF PARKING AREAS (A)
If you would prefer to stay in your car:
- Utilize the student drop off lane located in visitor parking,
- Remain in your vehicle at all times (as this is the designated fire lane).
- Pull all of the way forward before letting your child in the car
- If your child needs assistance in getting situated in a booster seat, please park your car rather than using the drop off/pick up lane.
Finally, on the Jing Mei campus please use the virtues of patience and responsibility and help keep our children safe by refraining from using your cell phone! Also, as a general rule, please allow additional time during our peak arrival and dismissal periods. Furthermore, while every Jing Mei staff member assists in ensuring a safe dismissal for our students and families, please use a respectful tone at all times towards Jing Mei staff members, volunteers, and other people patrolling the parking lot.
Dual Language Model (see Handbook for diagram)
It is important that each child has an Emergency Information Form on file in the office. Forms are distributed before school begins and due back in the office the first week of school. This form provides names and phone numbers of emergency contacts. If your child is sick or injured, or if there is an emergency at the school, the office first calls the parents/guardians listed at their home, work and cell numbers. If we are unable to reach them, we leave messages whenever possible and proceed down the emergency contact list in the order given. We would appreciate you listing several contacts and advising us when changes occur. If an emergency should occur, there will be a student check out system implemented at the entrance of the playground located to the west of the Jing Mei campus.
An extensive emergency plan has been prepared for our school. Students are instructed on emergency procedures and participate in monthly drills. A large storage container houses our emergency supplies including bottled water, tools, first aid supplies, etc. In the event of an emergency, power may be lost and we may be unable to contact you. For that reason we ask you to provide us with instructions and permission regarding your child’s dismissal. Please refer to the emergency information section above for more information.
We will practice the following drills/frequency this year:
Fire Evacuation (3)
Active Shooter/Evacuation (3)
For more information: http://www.bsd405.org/2016/03/safety-security-in-the-bellevue-school-district/
Harassment and Bullying/Weapons
Respect is a basic right of all students, staff, and parents of Jing Mei Elementary School. We maintain a positive and productive learning environment that is free of all forms of unlawful discrimination, bullying and harassment. Harassment/Bullying is any repeated, unwanted, unwelcome, uninvited, unfriendly talk, writing, picture, or action that makes someone feel bad or uncomfortable.
RCW 28A.300.285 defines harassment, intimidation and bullying as any intentionally written message or image—including those that are electronically transmitted—verbal, or physical act, including but not limited to one shown to be motivated by race, color, religion, ancestry, national origin, gender, sexual orientation, including gender expression or identity, mental or physical disability or other distinguishing characteristics, when an act:
- Physically harms a student or damages the student’s property.
- Has the effect of substantially interfering with a student’s education.
- Is so severe, persistent or pervasive that it creates an intimidating or threatening educational environment.
- Has the effect of substantially disrupting the orderly operation of the school.
Jing Mei Elementary is a bullying and harassment free, weapons free, and drug free zone! To read more about Bellevue School District’s Bullying Prevention Program, follow the link:
A “weapon” is any instrument that threatens, or appears to threaten, the safety of the school community. Any student with an object resembling a knife, gun, or other possibly dangerous instrument, regardless of the object’s actual ability to cause harm or the intent of the bearer of such an object, can receive the severest of consequences, including police contact, suspension and expulsion.
Bellevue School District has a new “SafeSchools Alert” reporting system to assist in tracking harassment, intimidation, and bullying incidents, compiling data, and responding in a timely manner. This online incident reporting and tracking system allows students, staff, and parents to confidentially report safety concerns 24 hours a day, 7 days a week. Hyperlinks to this system will be added to our school website and district website (see below). Each user will be able to report via text, email, web, or phone. More information about the Bellevue School District Harassment, Intimidation, and Bullying policy and procedures can be found on the school district website under Board Policy and Procedure 1601. https://bsd405-wa.safeschoolsalert.com/
The Bellevue School District offers student access to our electronic communication network. The use of these services is governed by the Bellevue School District Policy 3222 Instructional Technology and Bellevue School District Policy 3223 Electronic Information System. Policy 3233 states in part: By creating this network, the Board intends only to provide a means for educational activities and does intend to create a first amendments forum for free expression purposes. Parents/Guardians who wish to deny permission for their child to use the Internet must sign and return the Internet Access form to the school.
Lost and Found
Lost and Found is located in the Main Office. Unclaimed items from the Lost and Found are donated to charity twice a year – before Winter Break and at the end of each school year. We recommend that you label all items such as coats, lunchboxes, and hats with your child’s name. Jing Mei is not responsible for the retrieval of any lost items on campus.
Nutritious hot lunches will be available for purchase every day for all students, or students may bring a lunch from home. Our computerized lunch accounting system enables students to pay in advance.
Lunch Money Deposits: Lunch money is accepted in the Office. Payment envelopes are available in the Office. Please label them with Student’s first and last name, and amount to be deposited. Please do not bring money through the lunch line.
Your family will receive a computer generated reminder phone call when your child’s lunch balance drops below the price of a school lunch. Please be sure to send money immediately as we are unable to extend credit. While no school lunch will be served to children with inadequate funds, no child will go hungry. Free/reduced Lunch Forms are available in the Office for those qualifying for financial assistance. The forms are also available online for download at http://www.bsd405.org/departments/nutrition-services/free-reduced/
- Elementary Lunch – $3.25
- Reduced Lunch – $.40 (4th-5th Graders); Free (K-3rd Graders)
- Milk a la carte – $.50
- Adults – $4.00
For more information including monthly lunch menus please visit http://www.bsd405.org/departments/nutrition-services/pay-for-lunch/
Whenever possible, parents and physicians are urged to design a schedule for administering medication before or after school hours. If this is not possible, parents must come to the Office to complete an Authorization to Administer Medication Form. This authorization is good for the current school year only. Unused medication must be collected from the school at the end of the prescribed period or end of the school year, whichever is sooner. Bellevue School District policy states that all medications must come to the Office, not in the classroom or student’s backpack, in the original container labeled by the pharmacy or physician with the medication name, the dosage to be taken, frequency of administration, and name of physician.
Money and Valuables
Students come to school to learn and therefore should leave any items at home which may distract from the classroom environment. Toys, trading cards, stuffed animals, money (other than lunch money), and other personal items of value need to remain at home.
Parents as VIBES volunteers
Parents may volunteer to mentor and tutor students other than their own. In this case, they are considered VIBES volunteers. Additional requirements include:
1. One-time attendance at VIBES Volunteer Orientation
2. Two reference checks (conducted by the VIBES office)
For more information please visit http://www.bsd405.org/get-involved/volunteer/vibes/
Parent Volunteers in the Classroom
All parent volunteers with regular access to students must complete and submit a volunteer application. Applications are available at our Jing Mei Office or any Bellevue school. Please complete and return the application to your child’s school. All applicants must provide a copy of valid photo identification when returning the application. All volunteers must pass the screening process BEFORE volunteering in our school and/or attending any fieldtrips.
To download the volunteer application: http://www.bsd405.org/get-involved/volunteer/
Parking Lot – Where to park
Please park in the visitor parking lot located in the front of the building (see diagram on p. 17). If you need to park in the neighborhood street, please use the designated crosswalks and adhere to all safety rules. See “Arrival/Dismissal (p.11)” for more information.
Students should not bring pets to school. If a pet does follow a student to school, every effort will be made to contact the owner. Please see “Dogs on Campus” for further information.
Photographs and Video
For liability and privacy purposes, photographing and videotaping of students at school during school hours or school sponsored events, is not allowed without permission from the parent/guardian as well as the Principal.
Occasionally, your student might be included on videotapes and/or in photographs used for appropriate district-authorized purposes possibly outside the district. Permission forms will be sent home and are available in the office for you to sign only if you do not want your child included in these videotapes or photographs. Examples of uses are:
- show the Bellevue community what we do in our school
- use for broadcast media and newspaper articles
- include in the Annual School Performance Report
- Bellevue Schools Foundation programs
- televise through the City of Bellevue Cable TV station
- make presentations to other audiences at workshops
- other appropriate district-authorized purposes
School staff supervises the play areas during recess times. The play areas are NOT supervised before or after school and students are not to play while unsupervised. Please note: The Jing Mei Early Learning Program leases our playground for their after school program and due to liability issues the program may not share the playground with other children. When the after school program is using this space, please do not allow your children to enter this space.
The Jing Mei Parent Teacher Student Association (PTSA) is a major program facilitator and economic resource that supports Jing Mei students and staff. Some educational programs, most extra adults support in the building, curriculum enhancement, social activities and much more are funded and supported through the amazing Jing Mei PTSA and their dedication to each and every Jing Mei Phoenix. We are so thankful for the partnership! Membership in Jing Mei’s PTSA shows your support for Jing Mei and our students. You can join the PTSA and find additional information at www.bmdl-ptsa.org/
We will have a lunch time recess (20 minutes) and an afternoon recess (20 minutes). At the beginning of the year, each student is taught the Jing Mei recess expectations and recess supervisors are present to help promote safety and unity. Each student is responsible for safe and fair play while at recess, as well as expected to stay within the playground boundaries. Please help your child to dress appropriately for Washington recess weather….rain! Warm rain jackets and weather-sturdy shoes are recommended. Rainy day recess will only occur during the harshest of weather conditions. When rainy day recess does take place, students will be offered indoor and/or covered area alternatives to play in with adult supervision.
- Treat Students and Adults with Respect by…
- Sharing play equipment and including everyone in the games without excluding students who want to play.
- Using words and language that are respectful.
- Solving problems using a respectful dialogue and problem solving approach.
- Using trash containers to throw away garbage to show respect for our school grounds.
- Play safely on the playground and in the covered areas by…
- Playing safely with others without rough-housing or play-fighting and by keeping hands and feet to themselves.
- Keeping rocks, pinecones, sticks, sawdust, dirt, and snowballs on the ground, rather than throwing them at other students.
- Lining up quietly by the classroom door when the recess bell rings.
- Listening to the directives of adults.
- Play in the right place by…
- Staying within the designated playground boundaries.
- Students must get permission from a recess teacher before entering the building for any reason.
- Keeping out of rain puddles and mud on rainy days and wearing coats on wet or cold days.
- Students may not enter the classroom or schoolhouse during recess without teacher approval and supervision.
Do you know where you can find updated school closure information? Below is a list of resources for you to access in order to plan for how your child will get to/from school, in the event school is delayed.
- BSD Newsline 425-456-4111
- Local TV / Radio Stations
Snacks at School
Your child’s classroom teacher can give you more information about snack time, community snack donations, etc. as each classroom handles snack a little differently. Please keep in mind that due to students with allergies, many classrooms are “Peanut and Tree Nut Free”. Our goal is create an inclusive, allergy aware school environment.
One of the most important responsibilities of the staff each year is to assign students to classes for the next school year. The goal of student placement is that each student be placed in a positive learning environment. Many factors are considered when placing students. Academic strengths and needs, social and emotional characteristics, as well as parental input are thoughtfully considered. Should a parent feel that a child’s placement is inappropriate; a request in writing should be made to the Principal. Change of classroom placement during the school year is rare. Unless considered a safety concern by Jing Mei Administration, no change of placement will happen during the first two weeks of school.
Student Progress Reports
New this year: Written progress reports will be sent during two reporting periods: January and June. The chief purpose of reporting student progress to parents it to provide the information necessary for a solid working relationship between school and the home in guidance of the student. Parents will be kept informed about the growth and progress of their children in all aspects of school curriculum, including observed student behaviors in the intellectual, emotional, physical and social development areas.
If absolutely necessary, with teacher permission and supervision, students may call home at appropriate times. Students may also be directed by teachers to call home in order to report their own school successes and areas for growth. The telephone in the Office is also available for visitors to the building. Messages to students must be telephoned to the office by 2:15 pm to allow adequate time for delivery. Please limit these, as every call to a classroom interrupts valuable teaching time.
Toys are not allowed at school, unless permission has been prearranged with your child’s teacher. Should a child bring a toy to school without his/her teacher’s permission, the toy will be confiscated and held for parent/guardian pick up.
Virtues/Safe and Civil Schools
The Safe & Civil Schools Series is a collection of practical materials designed to help school staff improve safety and civility across all school settings. By so doing, school personnel lay a foundation to engage students and enhance learning. The Virtues Project was honored as a model global program for families of all cultures by the United Nations. It is based on the simple wisdom of the world’s diverse cultures about living by the best within us – demonstrating virtues like self-discipline, unity, honesty, courage, and service. The strategies of the Virtues Project are a simple, proven methodology which helps children to remember who they really are, and to awaken the virtues that already exist within them.
Each month our school community will learn and celebrate a Virtue. To learn more about the Virtues Program, please visit http://www.virtuesproject.com/.
Visitation at School
Parents are welcome to visit their child’s classroom or any other activity on the school grounds, such as special programs and assemblies. Please contact the teacher and/or principal in advance if you wish to observe or visit a class. On-going observations of a classroom can cause disruption to the regular school day, therefore the principal reserves the right to limit the number of observations requested by a parent, as necessary. As an added measure of safety, we have implemented a sign-in system for all visitors and volunteers. If you come to the school to visit or volunteer, please stop by the office first and sign in. We will ask you to wear a badge that identifies you as a visitor or volunteer. We truly appreciate your support at Jing Mei and want you to feel welcome here while realizing that the safety of our students is a high priority for us.
If you are bringing an item to school for your child, please leave it in the Office and your child will be called to the Office to pick it up. Do not deliver it to the classroom. If you are a PTSA member who volunteers on a regular basis, you will be given a permanent badge to wear while on campus, but will still need to sign in/out at the main office.
Bellevue School District Policies and Procedures
What follows are excerpts from the procedures of critical Bellevue School District (BSD) policies where publication/notification is either required or encouraged. The complete policies and procedures can be found in the BSD’s digital policy and procedure manual found on the District website:
POLICY 3241 AND PROCEDURE 3241P (CLASSROOM MANAGEMENT, CORRECTIVE ACTIONS AND PUNISHMENT)
The District is committed to ensuring a safe and productive learning environment in which students are provided every opportunity to learn. In order to ensure that each and every student has equitable access to educational services and that student behavior does not result in a loss in educational services, the District has eliminated short-term suspensions and providing access to educational services during long-term suspensions and non-emergency expulsions. The District is also committed to reducing the disproportional impact of out-of-school suspensions and expulsions on any identifiable group of students including those with disabilities. The District will achieve its commitments by the application of positive behavior supports and principles, while recognizing that there will be times when the application of corrective action is necessary.
When applying corrective action, principals use sound professional judgment to determine appropriate corrective action that is consistent with the District mission and goals; in the best interest of students and anchored in sound theory and practice. Principals will ensure that corrective action is consistent, fair, balanced, progressive in nature, and considers the developmental level of the student. The application of corrective action is at the discretion of principals.
The district reserves the right to refer to the appropriate non-school agency any act or conduct of its students which may constitute a crime under federal, state, county or local law.
In-School Suspensions: There are three levels of grievance/appeal within the school district to contest in-school suspensions:
(1) A building-level grievance to the principal: The student and/or parent/guardian have the right to an informal conference with the building principal or his/her designee.
(2) A district-level grievance: Subsequent to the building-level grievance, the student and/or parent/guardian have the right, within three school business days after receipt of the principal’s decision, to present district-level grievance to the Executive Director of the student’s school ; and
(3) An appeal to the district Disciplinary Appeal Council: Subsequent to the district-level grievance, the student and/or parent/guardian have the right, to present a written and/or oral appeal to the district Disciplinary Appeal Council. The student and/or the parent/guardian must notify the Executive Director of the student’s school within two school business days of receiving their decision of intent to grieve. The district Disciplinary Appeal Council will notify the student and/or parent/guardian of its response to the grievance within ten school business days after the date of the appeal. In-school suspensions will be imposed notwithstanding implementation of the above grievance/appeal procedures.
Long-Term Suspension and Non-Emergency Expulsion: There are two levels of grievance/appeal within the school district to contest long-term suspension and non-emergency expulsions:
(1) A hearing before the District Hearing Officer: To initiate this hearing, the student and/or his/her parent/guardian must submit a written request for a hearing to the appropriate Executive Director or Supervisor of Pupil Management on or before the expiration of the third school business day after receipt of the notice of opportunity for a hearing.
(2) An appeal before the district Disciplinary Appeal Council: Subsequent to a hearing before the District Hearing Officer, the student and/or parent/guardian have the right, within three school business days after receipt of the District Hearing Officer’s decision, to present a written appeal of the decision to the appropriate Executive Director. If a written appeal is not received within the required three school business days, the long-term suspension or non-emergency expulsion may be imposed as of the calendar day following expiration of the three school business days.
If a written appeal is received within the required three business days, the long-term suspension or non-emergency expulsion may be imposed during the appeal period subject to the conditions and limitations described in WAC 392-400-310(4). If a written appeal is received within the required three school business days, the district Disciplinary Appeal Council will schedule and hold an informal conference to review the matter within ten school days after the date of receipt of the appeal. The purpose of the informal conference will be to meet and confer with the parties in order to decide upon the most appropriate means of disposing of the appeal.
Emergency Expulsion: There are two levels of grievance/appeal within the District to contest emergency expulsions:
(1) A hearing before the District Hearing Officer: To initiate this hearing, the student and/or parent/guardian must submit a written request for a hearing to the appropriate Executive Director or Supervisor of Pupil Management within three school business days after the receipt of the notice of opportunity for a hearing. If a request for a hearing is not received within the required three school business days, the right to a hearing may be deemed to have been waived and the emergency expulsion may be continued as deemed necessary by the school district without any further opportunity for the student or parent/guardian to contest the matter.
If a request for a hearing is received within the required three school days, the school district will immediately schedule and give notice of a hearing to commence as soon as reasonably possible and in no case later than the third school business day after receipt of the request for hearing.
Within one school business day after the date upon which the hearing concludes, a decision as to whether or not the emergency expulsion shall be continued will be made, and the student’s legal counsel or the student and parent/guardian will be notified thereof by depositing a certified letter in the United States mail. An emergency expulsion may be continued following the hearing on the basis that the emergency situation continues and/or as corrective action for the action(s) giving rise to the emergency expulsion in the first instance.
(2) An appeal before the district Disciplinary Appeal Council: Subsequent to a hearing before the District Hearing Officer, the student and/or parent/guardian, have the right, within three school business days after receipt of the District Hearing Officer’s decision, to request an appeal of the decision to the appropriate Executive Director. If a written appeal is not received within the required three school business days, then the right to appeal will be deemed to have been waived and no further appeal may be made.
If a written appeal is received within the required three business days, the emergency expulsion may be imposed during the appeal period subject to the conditions and limitations described in WAC 392-400-310(4). If a written appeal is received within the required three school business days, the district Disciplinary Appeal Council will schedule and hold an informal conference to review the matter within ten school days after the date of receipt of the appeal. The purpose of the informal conference will be to meet and confer with the parties in order to decide upon the most appropriate means of disposing of the appeal. At that time the student or parent/guardian or legal counsel shall be given the right to be heard and shall be granted the opportunity to present such witnesses and testimony as the district Disciplinary Appeal Council deems reasonable.
After studying the hearing record or other material submitted, the district Disciplinary Appeal Council will render its decision within ten school business days after the date of the informal conference. An appeal from any decision of the district Disciplinary Appeal Council to impose or to affirm the imposition of an emergency expulsion shall be to the courts. Whether or not the decision of the district Disciplinary Appeal Council shall be postponed pending an appeal to Superior Court shall be discretionary with the Disciplinary Appeal Council except as ordered otherwise by a court.
POLICY 3207 AND PROCEDURE 3207P (PROHIBITION OF HARASSMENT, INTIMIDATION AND BULLYING)
The Bellevue School District strives to provide students with optimal conditions for learning by maintaining a school environment where everyone is treated with respect and no one is physically or emotionally harmed. The District is committed to providing a safe and civil educational environment that is free from all types of discrimination and harassment, including sexual harassment.
In order to ensure respect and prevent harm, it is a violation of district policy for a student to be harassed, intimidated, or bullied by others in the school community, at school sponsored events, or when such actions create a substantial disruption to the educational process. The school community includes, but shall not be limited to, all students, school employees, school board members, contractors, unpaid volunteers, families, patrons, and other visitors. Student(s) will not be harassed because of their race, color, religion, ancestry, national origin, socio-economic status, gender, sexual orientation, including gender expression or identity, mental or physical disability, or other distinguishing characteristics.
Any school staff who observes, overhears, or otherwise witnesses harassment, intimidation or bullying or to whom such actions have been reported must take prompt and appropriate action to stop the harassment and to prevent its reoccurrence.
Harassment, intimidation or bullying is any intentionally written message or image, including those that are electronically transmitted, verbal, or physical act, including but not limited to one shown to be motivated by race, color, religion, ancestry, national origin, culture, gender, socio-economic status, sexual orientation including gender expression or identity, mental or physical disability, or other distinguishing characteristics, when an act:
- Physically harms a student or damages the student’s property;
- Has the effect of substantially interfering with a student’s education;
- Is so severe, persistent, or pervasive that it creates an intimidating or threatening educational environment; or
- Has the effect of substantially disrupting the orderly operation of the school.
Discriminatory harassment includes conduct that is based on a student’s status as a member of a protected class and is sufficiently severe, persistent, or pervasive that it limits or denies a student’s ability to participate in or benefit from the school’s education programs or activities.
Sexual harassment as defined in this procedure, means unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, or other verbal or physical conduct or communication of a sexual nature between two or more individuals if:
- Submission to that conduct or communication is made a term or condition, either explicitly or implicitly, of obtaining an education;
- Submission to or rejection of that conduct or communication by an individual is used as a factor in decisions affecting that individual’s education, or
- That conduct or communication has the purpose or effect of substantially interfering with an individual’s educational performance, or of creating an intimidating, hostile, or offensive educational environment.
All staff members will intervene when witnessing or receiving reports of harassment, intimidation or bullying. Minor incidents that staff are able to resolve immediately, or incidents that do not meet the definition of harassment, intimidation or bullying, may require no further action under this procedure. Regardless of the magnitude, all incidents shall be taken seriously and handled accordingly.
Filing an Incident Reporting Form
Any student who believes he or she has been the target of unresolved, severe, or persistent harassment, intimidation or bullying, or any other person in the school community who observes or receives notice that a student has or may have been the target of unresolved, severe, or persistent harassment, intimidation or bullying may report incidents verbally or in writing to any staff member.
In order to protect a targeted student from retaliation, a student need not reveal his or her identity on an Incident Reporting Form. The form may be filed anonymously (example: an unsigned letter dropped on a teacher’s desk), confidentially (example: a student reports bullying, but asks that nobody know who reported the incident), or non-confidentially (the student may choose to disclose his or her identity).
Investigations of Unresolved, Severe, or Persistent Harassment, Intimidation and Bullying
All reports of unresolved, severe, or persistent harassment, intimidation or bullying will be investigated with reasonable promptness. Any student may have a trusted adult with them throughout the report and investigation process.
- Upon receipt of the Incident Reporting Form that alleges unresolved, severe, or persistent harassment, intimidation or bullying, the school or district designee will begin the investigation. If there is potential for clear and immediate physical harm to the complainant, the district will immediately contact law enforcement and inform the parent/guardian.
- During the course of the investigation, the district will take reasonable measures to ensure that no further incidents of harassment, intimidation or bullying occur between the complainant and the alleged aggressor. If necessary, the district will implement a safety plan for the student(s) involved. The plan may include changing seating arrangements for the complainant and/or the alleged aggressor in the classroom, at lunch, or on the bus; identifying a staff member who will act as a safe person for the complainant; altering the alleged aggressor’s schedule and access to the complainant, and other measures.
- Within two (2) school days after receiving the Incident Reporting Form, the school designee will notify the families of the students involved that a complaint was received and direct the families to the district’s policy and procedure on harassment, intimidation and bullying.
- In rare cases, where after consultation with the student and appropriate staff (such as a psychologist, counselor, or social worker) the district has evidence that it would threaten the health and safety of the complainant or the alleged aggressor to involve his or her parent/guardian, the district may initially refrain from contacting the parent/guardian in its investigation of harassment, intimidation and bullying. If professional school personnel suspect that a student is subject to abuse and neglect, they must follow district policy for reporting suspected cases to Child Protective Services.
- The investigation will include, at a minimum:
- An interview with the complainant;
- An interview with the alleged aggressor(s);
- A review of any previous complaints involving either the complainant or the alleged aggressor(s); and
- Interviews with other students or staff members who may have knowledge of the alleged incident.
- An interview with the parent, as appropriate.
- The principal or designee may determine that other steps must be taken before the investigation is complete.
- The investigation will be completed as soon as practicable but generally no later than five (5) school days from the initial complaint or report. If more time is needed to complete an investigation, the district will provide the parent/guardian and/or the student with weekly updates.
- No later than two (2) school days after the investigation has been completed and submitted to the compliance officer, the principal or designee will respond in writing or in person to the parent/guardian of the complainant and the alleged aggressor(s) stating:
- The results of the investigation;
- Whether the allegations were found to be factual;
- Whether there was a violation of policy; and
- The process for the complainant to file an appeal if the complainant disagrees with the results.
Corrective Measures for the Aggressor
After completion of the investigation, the school or district designee will institute any corrective measures necessary. Corrective measures will be instituted as quickly as possible, but in no event more than five (5) school days after contact has been made to the families or guardians regarding the outcome of the investigation. Depending on the severity of the conduct, corrective measures may include counseling, education, discipline, and/or referral to law enforcement.
If the conduct was of a public nature or involved groups of students or bystanders, the district should strongly consider schoolwide training or other activities to address the incident.
Support for the Targeted Student
Persons found to have been subjected to harassment, intimidation or bullying will have appropriate district support services made available to them, and the adverse impact of the harassment on the student will be addressed and remedied as appropriate.
No school employee, student, or volunteer may engage in reprisal or retaliation against a targeted student, witness, or other person who brings forward information about an alleged act of harassment, intimidation or bullying. Retaliation is prohibited and will result in appropriate discipline.
Bellevue School District’s Tip Reporting Service
Safety is one of our district’s top priorities, that’s why we’re now using Safe Schools Alert, a tip reporting system that allows students, staff, and parents to submit safety concerns to our administration four different ways:
- Phone: 324.3875
- Text: Text your tip to 425.324.3875
- Email: email@example.com
- Web: http://1177.alert1.us
3210 AND PROCEDURE 3210P (NONDISCRIMINATION)
Bellevue School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to designated youth groups. Alexa Allman, Director of Human Resources is the employee designated to handle questions and complaints of alleged discrimination: 12111 NE 1st St. Bellevue, WA 98005, 425-456-4040, firstname.lastname@example.org
Each student should have equal access to public education without discrimination. If parents, students, school staff, or community members believe that a student has experienced discrimination or discriminatory harassment, there are steps they can take to resolve these concerns.
Under Procedure 3210P and WAC 392-190-065, a discrimination complaint or grievance is a written and signed complaint alleging discrimination based on any of the protected classes by a school or school district. The complaint must describe the specific acts, conditions, or circumstances that are alleged to be discriminatory and why the complainant believes that it is discrimination.
FILING A DISCRIMINATION, DISCRIMINDATORY HARASSMENT OR SEXUAL HARASSMENT COMPLAINT
If you believe that you or your child have experienced unlawful discrimination, discriminatory harassment, or sexual harassment at school, you have the right to file a complaint under Washington State law and BSD Policies 3207 and 3210 and Procedures 3207P and 3210P.
Before filing a complaint, you can discuss your concerns with your child’s principal or District’s Title IX Officer or Civil Rights Coordinator. If your child has a 504 plan, you may also opt to discuss with the District’s 504 Officer.
Complaint to the School District
Step 1. Write Out Your Complaint
In most cases, complaints must be filed within one year from the date of the incident or conduct that is the subject of the complaint. A complaint must be in writing. Be sure to describe the conduct or incident, explain why you believe discrimination, discriminatory harassment, or sexual harassment has taken place, and describe what actions you believe the district should take to resolve the problem. Send your written complaint—by mail, fax, email, or hand delivery—to the district superintendent or civil rights compliance coordinator.
Step 2: School District Investigates Your Complaint
Once the district receives your written complaint, the coordinator will give you a copy of the complaint procedure and make sure a prompt and thorough investigation takes place. The superintendent or designee will respond to you in writing within 30 calendar days—unless you agree on a different time period. If your complaint involves exceptional circumstances that demand a lengthier investigation, the district will notify you in writing to explain why staff need a time extension and the new date for their written response.
Step 3: School District Responds to Your Complaint
In its written response, the district will include a summary of the results of the investigation, a determination of whether or not the district failed to comply with civil rights laws, notification that you can appeal this determination, and any measures necessary to bring the district into compliance with civil rights laws. Corrective measures will be put into effect within 30 calendar days after this written response—unless you agree to a different time period.
Appeal to the School District
If you disagree with the school district’s decision, you may appeal to the school district’s board of directors. You must file a notice of appeal in writing to the secretary of the school board within 10 calendar days after you received the school district’s response to your complaint. The school board will schedule a hearing within 20 calendar days after they received your appeal, unless you agree on a different timeline. The school board will send you a written decision within 30 calendar days after the district received your notice of appeal. The school board’s decision will include information about how to file a complaint with the Office of Superintendent of Public Instruction (OSPI).
Complaint to OSPI
If you do not agree with the school district’s appeal decision, state law provides the option to file a formal complaint with the Office of Superintendent of Public Instruction (OSPI). This is a separate complaint process that can take place if one of these two conditions has occurred: (1) you have completed the district’s complaint and appeal process, or (2) the district has not followed the complaint and appeal process correctly. You have 20 calendar days to file a complaint to OSPI from the day you received the decision on your appeal. You can send your written complaint to the Equity and Civil Rights Office at OSPI:
Mail or hand deliver: PO Box 47200, 600 Washington St. S.E., Olympia, WA 98504-7200
Other Discrimination Complaint Options
Washington State Human Rights Commission
1-800-233-3247 ǀ TTY: 1-800-300-7525 ǀ www.hum.wa.gov
POLICY 3122 AND PROCEDURE 3122P (EXCUSED AND UNEXCUSED ABSENCES)
All student absences will be classified as excused or unexcused. Absences for the following reasons will be excused if there is timely verification (within 2 school days upon return) of such reasons provided to the school:
- Illness or medical emergency.
- Family emergencies.
- Observances of established special days of a religious calendar.
- Pre-arranged medical and dental appointments.
- Pre-arranged school-sponsored activities, such as field trips.
- Absences which, according to the discretion of the principal, or his/her designee, after consulting with the parent, guardian, or adult student, may be deemed appropriate but not covered in the above-stated instances, generally for a maximum of five days.
In order for an absence to be excused, parent/guardian(s) or adult student must communicate an excuse statement to the school according to the school’s submission guidelines.
In accordance with RCW 28A.225.010, after two unexcused absences within any month a conference will be held between the parent, student and principal or designee for remediation/problem solving.
No later than the student’s fifth unexcused absence in a month the district will enter into an agreement with the student and parents/guardians that establishes school attendance requirements. The district will file a petition and affidavit with the juvenile court alleging a violation of RCW 28A.225.010.
If the above action fails to correct the attendance problem, the following truancy petition procedure will apply only to students under the age of eighteen:
No later than the seventh unexcused absence within any month during the current school year, or upon the tenth unexcused absence during the current school year, the district will file a petition with the juvenile court alleging a violation of RCW 28A.225.010 by the parent, student or parent and student in accordance with the direction given by the juvenile court and the prosecuting attorney’s office.
Students are expected to be in class on time. This means that students are expected to be in their classrooms, in their seats, and ready for class at the beginning of the class.
Secondary students: When a student’s tardiness becomes frequent or disruptive, the student may be referred to the principal or counselor and may be subject to corrective action. Each school may determine at what point in the class a tardy turns into an absence.
Elementary students: Every three unexcused tardies will equal an unexcused absence. These unexcused absences will be treated like all other unexcused absences.
Students are expected to remain in class until the end of the class. This means that students are expected to be in their classrooms, engaged in the learning, until the students have been dismissed by the teacher. Secondary students: When a student leaves class or school early without permission or it becomes frequent or disruptive, the student may be referred to the principal or counselor and may be subject to corrective action. Each school may determine the point in the class at which the early release turns into an absence.
Elementary students: Every three unexcused early releases will equal an unexcused absence. These unexcused absences will be treated like all other unexcused absences.
All sanctions imposed for failure to comply with the attendance policies and procedures will be implemented in accordance with state and district regulations regarding corrective action or punishment consistent with Policy 3421 and Procedure 3241P (Classroom Management, Corrective Actions or Punishment)
POLICY 4220 AND PROCEDURE 4200P (COMPLAINTS CONCERNING STAFF OR PROGRAMS)
Every effort shall be made first by the student and/or parent/guardian to resolve concerns and complaints through informal communication between the student and other persons in the school or district who may be in a position to assist in resolving the student’s concerns. If such informal procedures fail to provide an adjustment acceptable to the student, then the student may initiate formal complaint procedures. The district is committed to resolving concerns and complaints about school and district programs, policies, procedures, actions, and decisions of employees in an effective, efficient, and timely manner by initiating the complaint with the person(s) responsible for the program, event, action, or decision
Complainants are entitled and encouraged to share their complaint(s) by scheduling a meeting or communicating, either orally or in writing, the issue(s) directly to the person responsible for the program, event, action, or decision.
When addressing informal complaints, the involved parties should:
- Begin the conversation with the acknowledgement that each is operating with the best of intentions.
- Work collaboratively to understand the other’s point of view.
- Work to resolve the concern through conversation before initiating a formal complaint.
Formal Complaint – Step 1
When a complaint has not been resolved through informal attempts at resolution, the complainant may initiate a formal complaint which must be in writing within 30 calendar days of the attempt at informal resolution to the person responsible person responsible for the program, event, action, or decision. Any informal complaint not resolved at the school level shall proceed directly to Step 2 of this process. The formal written complaint shall be directed to the person responsible for the program, policy and/or procedure, and/or supervision of personnel and shall include:
- Detailed statement of the complaint
- Steps taken to address the complaint
- Suggested resolution(s) to be considered
The person responsible for the program, policy and/or procedure, and/or supervision of personnel shall meet with the complainant for the purpose of understanding the complaint and what resolution(s) has already been considered. The person responsible for the program, policy and/or procedure, and/or supervision of personnel provide a written decision addressing the complaint within 10 calendar days upon receipt of the complaint.
Formal Complaint – Step 2
If the complaint is not resolved to the complainant’s satisfaction, the complainant may appeal the resolution of the complaint to the following person in writing within 5 calendar days of the resolution:
- If the original complaint was sent to a principal or assistant principal, and is not resolved at the school level, the appeal should be directed to the appropriate Executive Director of Schools
- If the original complaint was sent to any other employee, the appeal should be directed to that employee’s supervisor.
The person receiving the appeal shall meet with the complainant for the purpose of understanding the complaint and what resolution(s) has already been considered. The information gathered will be considered and the complaint will be addressed in writing within 10 calendar days upon receipt of the unresolved complaint. Any appeal at Step 2, shall be final except for appeals to the Superintendent of Public Instruction, other agencies or the courts, as provided by law.