FAC Operating Process and Meeting Information

Operating Process

Stakeholder Groups Represented on the Fiscal Advisory Committee (View list of FAC Members - PDF)

Voting Members	Number
Teachers	4
Principals	4
Classified Staff	3
Parents	4
Bellevue Schools Foundation	1
City of Bellevue	1
Community (without school age children)	2
Chamber of Commerce	1
Student	1
Total Voting Members	21

Budget Recommendations

For Spring 2010, the FAC’s culminating goal is to present budget recommendations to the superintendent. These recommendations will come from the options presented on the community survey and the FAC will consider the results of the community survey. The Superintendent will use these recommendations in putting together her budget submission to the School Board.

Voting

All committee decisions will be made by a simple majority vote of committee members present, as long as a quorum (simple majority) of members is present.

Role of staff in budget process

District staff may only play one role in the budget process. They may be on the committee as a stakeholder representative. They may be committee support or facilitators, budget office staff for example. Or, they may be silent observers. Only FAC members can vote. Only FAC members and support/ facilitator can participate in meetings.

Committee Output

The committee will elect a representative or representatives to report out to the superintendent, as needed.

Expectations of Committee Members

·         Commit to district strategic priorities;

·         Report to your stakeholder group;

·         Provide suggestions for budget savings and revenue generation;

·         Attend all meetings;

·         Turn up on time and prepared for meetings; and

·         Respect meeting norms.

Meeting Information

Committee meetings will be held twice a month and last two hours from 5:00pm to 7:00pm. These meetings will be open to silent observers. Members will agree to adhere with a set of group norms established at our first meeting. Each meeting will have an agenda that is set at least 24 hours prior to the meeting with agenda items collected by the committee facilitator. View additional Forms & Meeting Materials >

Date	Action
February	Form Fiscal Advisory Committee
February 25	Committee Norms, Role and Responsibilities School Budgeting 101 Review Bellevue School District Strategic Priorities
March 25	State Budget Update Review Bellevue School District Strategic Priorities (Baseline) Review Potential Savings Departmental Presentations
April 1	Deliberate and Rank Potential Budget Savings and Revenue Generation options Discuss presentation to the Superintendent
April 12	Deliberate and Rank Potential Budget Savings and Revenue Generation options Discuss presentation to the Superintendent -Continuation From April 1st.
April 13	Board Budget Study Session
April 27	Superintendent presents preliminary budget recommendations to the School Board

Submit your input on our Forms & Meeting Materials Page >

*Documents and fillable forms on this page have been posted in Adobe Acrobat Portable Format (PDF).  If you don't have Adobe Acrobat Reader, click here to download the most current version. 

Fiscal Advisory Committee

Background on the 2010-2011 Budget Challenge

For the next several school years Bellevue School District anticipates difficult budget circumstances. The size of the district budget will decrease due to falling revenue from state and national governments.

Over the first months of 2010, we invited stakeholders to advise school district leaders on the upcoming budget by identifying and ranking budget savings for next year.  Parents, staff, and community members were invited to join the Fiscal Advisory Committee (FAC) to help compile budget recommendations, provide input to FAC members, or make suggestions on our website.

Staff from the Bellevue School District’s budget team will:

·         Conduct reviews of all programs and schools/ departments;

·         Prepare the community survey and compile results;

·         Convene meetings of the Fiscal Advisory Committee which will discuss and rank budget savings; and

·         Review comments through this website.

We will update this website regularly to provide Information about the budget process including meeting minutes, summaries of comments, and potential budget measures. 

The Superintendent’s Charge to the Fiscal Advisory Committee

I charge the Fiscal Advisory Committee with supporting and advising the fiscal operations of the district. Initially, for the first half of 2010, the committee’s specific charge will be to provide input to the 2010-2011budget. Specifically, I ask that you:

·         Develop a list of possible budget savings – program, department, or line item – and revenue generation items - This initial list will be used to compile the community survey;

·         Provide a rank-ordered list of the recommended budget savings options; and

·         Present this list to me by mid-April.

In compiling this list, I ask that you ensure that all recommendations are aligned with the district goals and strategy, and they comply with all applicable federal, state, and local laws and regulations. The rank order will be determined by the FAC.

I will use these recommendations in putting together my submission to the School Board’s initial budget session in late-April.

Committee members will be selected from the major stakeholder groups in our community. Each committee member will represent their stakeholder group and will be expected to keep that group informed of the committee’s work and decisions.

Long term goals of the Committee

Over the long term, the FAC will be involved in supporting the fiscal operations of the district by examining issues such as the following:

·         Appropriate level for the fund balance;

·         Policy for collecting donations to schools and the district;

·         Ideas for district revenue enhancement; and

·         Transportation routes